Tracking emails helps you see if employees are actually working or just surfing the web while you’re away. Time tracking apps help you see how long each employee spends working on tasks. Task management apps keep track projects and tasks. Self reporting tools allow employees to report themselves on their own hours.
How to Keep an Eye on Workers Who Work From Home
Employees who work from home should always be monitored if there are issues with productivity or compliance with policy, according to a recent survey conducted by FlexJobs. While it might seem like a great idea to let workers work from home, it could actually cause problems.
The study found that nearly one third of respondents had experienced some form of workplace abuse since working from home. These included bullying, harassment, discrimination and even physical attacks. In fact, over half of those surveyed reported being physically attacked while working from home.
According to FlexJobs, employers should make sure that remote workers understand what monitoring entails. They should inform their employees that they will be monitored and that they must comply with any requests. If there are specific reasons why someone needs to be monitored, such as suspicious activity or potential misconduct, the employer should document it clearly.
If you do decide to monitor your employees remotely, here are some tips for doing so legally. First, ensure that you have consent from the employee. You can ask permission up front, but it’s best to avoid surprise visits.
Second, make sure you have clear guidelines for how long you want to monitor and whether you plan to follow up if something happens during the monitoring period. For example, if you suspect that an employee is spending too much time playing video games, you might agree to watch him or her for a few hours, but you wouldn’t necessarily keep tabs on him or her 24/7. Finally, don’t use technology to spy on people without their knowledge. This includes recording phone calls, reading emails or looking at text messages.
1. Monitor email usage among employees.
EmailAnalytics allows managers to see exactly what their employees are up to each day. It provides real-time visibility into employee usage patterns, giving you actionable insight into how your team spends their time. You’ll receive alerts whenever an important email gets sent out, allowing you to quickly respond to issues and improve productivity.
2. Know who your employees are emailing.
With EmailAnalytics, you can easily view every single email sent by every member of your team – including internal and external messages. You can even filter your data to show just the emails that matter most to you.
3. Keep tabs on your team’s workload.
You can use EmailAnalytics to monitor your team’s daily email volume and identify potential bottlenecks. You can also set goals to ensure everyone stays productive throughout the week.
4. See how much time your team members waste.
EmailAnalytics lets you measure your team’s efficiency against industry benchmarks. By comparing your team’s performance against others, you can spot areas for improvement.
2. Use a time-tracking program.
Time tracking software helps you understand how much time employees spend working on projects. This information allows you to determine whether your team members are meeting deadlines and completing tasks efficiently. If your workers aren’t spending enough time on certain tasks, it could indicate that they’re slacking off or that there might be some miscommunication within the group.
Employees will likely fake their timesheet if you don’t require it. In fact, many people do just that because they want to make sure that they’re getting paid for every single hour they work. However, time tracking software lets you see exactly what each employee is doing throughout the day. You’ll know if someone is taking too long on one task while another person is finishing up several others.
The most effective way to encourage employees to accurately report their hours is to set clear expectations about what constitutes “on time,” “late,” and “overdue.” For example, if you’ve got employees who typically take 30 minutes to complete a task, you might decide that anything over 15 minutes late is considered late.
3. Use a task or project management app.
Project managers and supervisors should consider taking advantage of the many free and paid project management tools out there. There are plenty of options, and some offer features that make them better suited to certain types of workflows. But no matter what type of project manager you are, here are three things you should know about project management apps.
1. They’re not perfect.
There’s nothing wrong with having a tool that helps you manage your workflow, but just remember that none of them are perfect. Some are better than others at answering specific questions, such as “How long did I spend on this task?” Others are better at tracking progress across different projects. And while most of them provide basic reports and dashboards, some go beyond those basics to give you deeper insights into your data.
2. You’ll probably want to use more than one.
You might think that since you already have a spreadsheet, you don’t need another tool. However, even though spreadsheets are great for keeping track of information, they do not necessarily lend themselves well to managing large amounts of data. For example, if you’re trying to keep track of all the hours worked by each team member on a given project, a spreadsheet won’t cut it. Instead, try using a project management app to help you organize your data.
3. Don’t forget about email.
Email is still the best way to communicate with clients and co-workers. But if you’re looking to improve productivity, you should consider using a project management app alongside your existing communication methods. This allows you to easily collaborate with colleagues without having to switch gears entirely. Plus, it gives you access to critical information whenever you need it.
4. Create task lists.
Task lists are useful tools for managing projects. They help you organize tasks into categories and subcategories, and they make it easy to see where you stand against deadlines. But creating and maintaining task lists can take up a lot of time and effort, especially if you don’t use a tool like Asana. You might think that task lists are just another way to manage your workflow. However, there’s a big difference between tracking things down and actually making sure they happen.
The best task list apps give you the ability to set due dates, assign people, and add notes to each item. This makes it easier to evaluate how well your teams are performing, and whether or not they’re meeting expectations. If you do a good job of assigning tasks and monitoring progress, you’ll find that task lists become even more powerful management tools.
With EmailAnalytics, you can cut your team’s email response time
EmailAnalytics gives managers insight into how their teams use email. This includes information about how often people send emails, how many messages each person sends, what percentage of messages are read, and what percentage of messages are replied to.
The tool provides managers with the ability to see how work gets done across their organization. They’re able to identify bottlenecks and make changes to improve efficiency.
5. Require self-reporting.
Self-reporting systems are a great way to know exactly how employees are performing. They help prevent mismanagement and fraud by allowing managers to see what’s actually happening on the job. Employees who don’t want others to know what they’re doing will find ways around these reporting systems. But it doesn’t mean you shouldn’t use them.
6. Demand management oversight and reporting.
Managers should monitor and report what’s happening in the workplace. They should make sure that employees are following safety procedures and that there aren’t any problems. This way, managers can help keep things safe and prevent accidents. If you don’t do this, it could lead to lawsuits against your company.
Employees shouldn’t be doing all the work on their own. You should always give them instructions and let them know how to complete tasks safely. For example, if someone needs to change out a light bulb, they should ask you for guidance. Then, they should follow your directions and use proper tools.
Your employees might feel like they’re being watched. When people think they’re being observed, they tend to act differently. So, try to avoid making eye contact with your workers. Instead, look away whenever possible.
7. Observe subjective factors.
When employees are stressed out, how do you know whether they’re just having a bad day or something else is going on? You could ask them directly, but there are easier ways to find out. For example, you could look at their performance reviews, see if they’ve been complaining about work lately, or notice changes in their body language. If you don’t want to take those steps, there are still some things you can observe without asking anyone anything. Here are seven tips to help you figure out if someone’s workload is getting too much.
1. Check for signs of burnout.
Look for symptoms like fatigue, feeling overwhelmed, irritability, lack of motivation, and difficulty concentrating. These can indicate stress, anxiety, depression, or even substance abuse.
2. Look for complaints about workload.
If people complain about being overloaded, it might mean they aren’t doing enough to keep up with their responsibilities. But it could also be because they feel undervalued. In either case, you’ll want to talk to them about it.
3. Look for changes in job satisfaction.
People often say one thing while actually meaning another. They might report high levels of job satisfaction, but if their actions show otherwise, it could signal dissatisfaction.
Work From Home Monitoring Tools
There are lots of reasons to consider working from home, especially now that we’re living in such a digital age. For starters, it’s great for saving money, because you don’t need to pay office space anymore. And even though it might feel like a luxury to some people, working from home allows you to spend less time commuting, which saves gas and helps the environment. But what happens when you’re away from your desk? You’ll miss important meetings, emails, and phone calls. Or worse, someone could come into your house unannounced.
That’s where remote worker monitoring software comes in handy. These programs allow employers to monitor their workers remotely, ensuring they aren’t wasting time surfing the web or playing video games. In fact, one study found that employees who use remote worker monitoring software actually save around $1,500 per year.
But while most companies offer remote worker monitoring solutions, there are plenty of free alternatives out there, too. Here are 21 employee recognition ideas to inspire your team members to do better work.
21 Employee Recognition Ideas
Whether you want to reward your best performers or recognize your hardest workers, here are 21 ways to motivate your employees without breaking the bank.
#1 – Give Them A Raise
You know your employees deserve a raise, but sometimes it just doesn’t happen. If you’ve been trying to negotiate a salary increase for months, maybe it’s finally time to give up the fight and let your employees earn a little extra cash.
If you work from home, do you have a right to privacy?
The European Court of Human Rights has ruled that there is a right to respect for one’s private and family life under the Convention on Human Rights. In Case T-5/14, the applicant complained about his former employer’s requirement that he work from home. He argued that this interfered with his right to respect for his private life because he had to live with his wife and children every day. The court agreed, finding that the employer’s requirement was unreasonable.
Article 8(1) of the Convention provides that everyone shall have the right to respect for his or her private and family life. This includes a right not to be subject to arbitrary interference. However, the court found that the applicant’s working conditions did not amount to such interference. Therefore, the court held that the employer could require him to work from home.
In Case T-4/12, the applicant worked as a caretaker for elderly people in their homes. She claimed that she was forced to take part in religious activities that conflicted with her beliefs. Her employer required her to attend mass daily without compensation. The court found that the employer’ s actions amounted to unlawful discrimination.
An employee has no obligation to disclose personal information to his or her employer unless it is necessary for some legitimate interest of the employer. For example, employees are obliged to give up their passports upon starting employment. They must also inform employers of changes in their address. Employees do not have to reveal their age, marital status, or number of dependants. If an employee believes that the disclosure of certain information would violate his or her right to respect for his/her private life, he or she can complain to the supervisory authority.
Employers are responsible for providing a safe workplace. Employers therefore have a responsibility to ensure that workplaces are free from harassment and violence. They must also make sure that their workers receive adequate training and supervision to avoid accidents.
Is it acceptable for an employer to keep an eye on employees who work from home?
Article 8 of the European Convention on Human Rights (ECHR) protects the right to privacy, including the right to respect for one’s personal life. This includes the right to live free from surveillance. In the case of the UK, the general principle of proportionality must always be taken into account when considering whether a law violates human rights. Proportionality requires that the interference with individual liberty caused by a particular restriction must be necessary and proportionate to achieve a legitimate aim. For example, in the case of monitoring employees working from home, the legitimate aim is to ensure productivity. However, the interference with individuals’ liberty caused by monitoring is disproportionate because it infringes upon the right to privacy.
The General Data Protection Regulation (GDPR), which came into effect on May 25, 2018, provides greater protections for individuals’ data. Under GDPR, the processing of personal data must be lawful, fair and transparent. Individuals have the right to object to the processing of their personal data. They also have the right to withdraw consent at any time. There is no requirement under GDPR for companies to notify individuals about how their data is being processed. Instead, information about what data is collected, why it is collected, and how long it will be stored must be clearly communicated to individuals. Companies that fail to comply with GDPR face fines of up to €20 million or 4% of annual global turnover.
Telecommunications Regulations provide that telecommunications providers must retain records for six months. These records include customer billing information, call detail records, IP addresses, location information, and subscriber lists. Telecommunications regulation does not require the retention of such records for longer periods of time. However, telecom providers are required to delete the records within 24 hours of receiving notice from the regulator that the record is no longer needed.
Employers are allowed to monitor employee activity during normal working hours. If the employee is in a public place, the employer is permitted to monitor email, text messages, and phone calls. However, employers cannot monitor employees who are working from home without a specific reason. An exception is if the employee consents to the monitoring.
Can your employer keep an eye on what you do online at home?
Remote monitoring of employee Internet usage is becoming increasingly common. But it isn’t always necessary. In fact, data privacy laws in the UK make it illegal for employers to do so. So what does the law say? And what are the risks associated with such practices?
The Information Commissioner’s Office (ICO), the body responsible for enforcing data protection legislation in the UK, says that there are no specific rules regarding remote monitoring of employees’ internet usage. However, the ICO does note that employers must comply with existing employment regulations, including those related to health and safety.
Employers should also bear in mind that sharing too much personal information could put themselves at risk. For example, if you know that someone is accessing pornography online, you might feel compelled to report them to HR. This could lead to disciplinary action against the employee. Alternatively, if you find out that someone is downloading files without authorization, you could face legal repercussions.
In addition to potential legal ramifications, there are some practical issues that come into play. First of all, if you install software on someone else’s computer, it could potentially damage the machine. You also run the risk of violating the Computer Misuse Act 1990. Finally, if you access someone’s email account, you could end up breaching the Data Protection Act 1998.
Can my employer listen in on my home-office phone calls?
Employees who work from home often find themselves being monitored by employers. This is especially true for those in sales and customer service positions, where it is common practice to monitor phone calls. However, there are some exceptions to this rule. For example, employees cannot record calls without consent unless they are employed by a law enforcement agency. If you are unsure whether your employer monitors calls, speak to your human resources department. They will be able to advise you on what steps you should take next.
If you think you are being monitored, talk to your manager. You don’t want to make things worse for yourself.Can employers spy on remote workers without their permission?
Can businesses monitor employees who work remotely without consent?
Employers are allowed to monitor employees who work remotely, even if they do not give permission for it, according to a recent ruling by the Supreme Court of Canada. In the case of R v. S., the court ruled that employers could monitor employee activity on social media platforms like Facebook and Twitter, even though those companies did not provide access to such information.
The issue arose because the employer had discovered that one of its employees was posting messages about his job performance on Facebook, including complaints about working conditions. The employer asked him to stop doing so, but he refused. The employer then requested that Facebook turn over records showing what posts the employee had made. Facebook complied, and the employer obtained a warrant allowing it to review the contents of the employee’s account.
In response, the employee argued that the employer’s request violated his privacy rights under section 7 of the Canadian Charter of Rights and Freedoms. He claimed that the employer lacked reasonable grounds for making the request, since it did not show why it needed to know about the posts. The employee further contended that the employer’ s actions were disproportionate to the purpose of monitoring his behaviour, since the employer already knew about the posts. Finally, he argued that the employer had no legitimate reason for wanting to see the posts; therefore, the employer’ s request was unreasonable.
The court rejected each of these arguments. First, the employer had reasonable grounds for requesting the information. It had received reports that the employee was unhappy with his job, and the employer wanted to find out why. Second, the employer’s action was proportional to the purpose of monitoring the employee’s conduct. Third, the employer had a legitimate reason for wanting to view the posts. The employee had posted comments critical of the employer on Facebook, and the employer wanted proof of this fact.
This decision highlights some important points about workplace monitoring. Firstly, employers can monitor employees who work remotely. Secondly, employers can monitor employees’ online activity, even if they do so without the employee’s knowledge. And thirdly, employers can obtain warrants to access this information. These three points are important considerations for anyone involved in hiring remote workers.
Frequently Asked Questions
Do I have to tell staff if I track their activity?
The law says employers don’t have to inform staff if they are being monitored online. However, doing so could mean losing out on some great opportunities. For example, if you find out one of your team members is browsing porn sites during working hours, you might decide to sack him/her. But what if he/she discovers you’re spying on his/her activities? Would that count as constructive unfair dismissal? We explain how you can avoid falling foul of the law.
What are the limitations of remote monitoring software?
Employee monitoring software is often used in companies where employees work remotely. While it can provide numerous benefits, including increased efficiency and improved customer service, there are some downsides you should consider before implementing the technology. Here are five things you should know about employee monitoring software:
1. It can reduce employee morale
Although employee monitoring software can help improve productivity, it can also cause resentment among workers who feel like they’re being monitored 24/7.
2. It can decrease trust
If you choose to implement employee monitoring software, make sure you explain how it will benefit both the company and individual employees. This way, you’ll build trust and confidence among your team members.
3. Employees might feel uncomfortable
Make sure you clearly define what types of activities are allowed on company devices. For example, if you want to use employee monitoring software to prevent employees from accessing pornography sites, you must specify what constitutes porn. Otherwise, you run the risk of accidentally viewing something inappropriate.